Careers

Office Administration Assistant - Australia

Location: Melbourne, Australia

Date posted: Aug 31, 2021

PURPOSE and SCOPE:

Provide excellent support in providing general office duties & receptionist functions along with some basic accounting functions. Based in Melbourne, Australia.

RESPONSIBILITIES:

The following are the main job responsibilities and priorities that this position must focus on, must achieve and must excel at:

  • Reception duties will involve vetting calls to ensure they are directed appropriately.
  • General Office duties – ordering stationary, supplies, mail outs, filing.
  • Accounts Receivable payments and follow up of overdue accounts
  • Full accounting process of Warranty Claims.
  • Invoicing: Wholegoods
  • Assisting with the reconciliation of the month end process.
  • Testing of JIWA updates as required.
  • Assisting the Financial Controller & all other departments

QUALIFICATIONS:

Education and Experience

  • Diploma in Business
  • Experience of 3 years plus experience in business administration/receptionist environment.
  • Competent in Microsoft Office Suite, namely Excel, Word, Access and Outlook.

Skills and Knowledge

  • Excellent communication skills verbal and written
  • The ability to work as part of a small team
  • Disciplined work practices and ability to meet deadlines.

Excellent understanding of:

  • Invoicing Clerk Duties
  • Accuracy in data entry
  • Excel skills especially in the areas of data sorting and functions.